An Escrow Assistant plays a vital role in the real estate industry by helping manage the processes involved in property transactions. They act as a liaison between buyers, sellers, and agents to ensure that the terms of the escrow agreement are met, and funds are properly disbursed. Hiring a skilled Escrow Assistant is essential for any real estate business that needs to streamline its transaction process and maintain compliance with industry regulations.

What is an Escrow Assistant?

An Escrow Assistant supports escrow officers and other professionals involved in real estate transactions by preparing and organizing necessary documents, communicating with clients, and ensuring compliance with laws and regulations. They play a key role in maintaining the accuracy and flow of funds during the transaction, ensuring that all parties fulfill their obligations before the closing process.

Escrow Assistant Responsibilities Include

  • Preparing escrow files and ensuring that all necessary documents are complete and accurate.
  • Communicating with clients, agents, lenders, and attorneys to gather required information.
  • Reviewing and verifying contracts, deeds, and financial documents to ensure compliance.
  • Assisting escrow officers in preparing closing statements and coordinating the closing process.
  • Managing the receipt and disbursement of funds in accordance with escrow agreements.
  • Ensuring that all escrow instructions are followed and deadlines are met.
  • Maintaining accurate records and filing documents related to escrow transactions.
  • Assisting in resolving any discrepancies or issues that arise during the escrow process.

Job Title: Escrow Assistant

Job Introduction

We are seeking an Escrow Assistant to support our escrow officers in the management and processing of real estate transactions. The ideal candidate will be detail-oriented, organized, and able to work in a fast-paced environment, helping ensure the smooth flow of funds and documents from start to finish.

Responsibilities:

  • Assist in the preparation and organization of escrow files, ensuring all documents are completed and accurate.
  • Coordinate with clients, real estate agents, lenders, and attorneys to gather required information for transactions.
  • Review contracts, deeds, and other documents to ensure compliance with legal and regulatory standards.
  • Prepare closing statements and assist in coordinating the closing process.
  • Process the receipt and disbursement of escrow funds in accordance with the agreement.
  • Maintain detailed records of escrow transactions and ensure proper documentation is filed.
  • Support escrow officers in resolving issues or discrepancies during the escrow process.

Requirements:

  • High school diploma or equivalent; Associate’s or Bachelor’s degree in business or a related field preferred.
  • Strong organizational, communication, and multitasking skills. Proficiency in Microsoft Office Suite and escrow management software.
  • Prior experience in escrow processing, real estate, or a related administrative role is preferred.
  • Attention to detail, ability to manage confidential information, and a strong understanding of real estate laws and escrow procedures.

Conclusion

Using this Escrow Assistant job description template with Cleveri can streamline your hiring process by clearly defining the role and expectations. Cleveri’s AI-driven Candidate Screening and Video Interviewing platform can help you quickly and efficiently screen candidates to find the best fit for your escrow team. With Cleveri’s automation, you can focus on hiring the best talent without wasting time on manual steps, ensuring compliance and accuracy in every transaction.