In today’s data-driven world, the role of a File Clerk is essential for maintaining organized records and ensuring efficient information retrieval. File Clerks play a vital part in managing an organization’s documents, supporting operations, and facilitating smooth workflows.

What is a File Clerk?

A File Clerk is responsible for organizing, maintaining, and managing files and records within an organization. This role involves ensuring that documents are easily accessible, properly filed, and protected from loss or damage. Daily activities may include sorting paperwork, updating databases, and assisting staff with information requests.

File Clerk Responsibilities Include

  • Organizing and filing documents in accordance with established procedures.
  • Maintaining both electronic and paper filing systems for easy retrieval.
  • Updating records and databases to ensure information accuracy.
  • Assisting with document retrieval and answering inquiries from staff.
  • Scanning and digitizing paper documents to create electronic records.
  • Conducting regular audits of files and records for compliance and accuracy.
  • Ensuring the security and confidentiality of sensitive information.
  • Supporting other administrative tasks as needed.

Job Title: File Clerk

Job Introduction

We are seeking a detail-oriented and organized File Clerk to join our team. This role is crucial for maintaining our filing system and ensuring that documents are accurately managed and easily accessible. The ideal candidate will possess strong attention to detail, excellent organizational skills, and a commitment to data integrity.

Responsibilities:

  • Sort and file documents according to company policies and procedures.
  • Maintain accurate electronic and physical filing systems for efficient information retrieval.
  • Update and manage databases, ensuring all records are current and accurate.
  • Assist employees in locating files and retrieving information as needed.
  • Scan, copy, and digitize paper documents to support electronic record-keeping.
  • Conduct regular file audits to ensure compliance and accuracy of records.
  • Safeguard confidential information and ensure compliance with data protection regulations.
  • Perform additional administrative tasks to support the office as required.

Requirements:

  • High school diploma or equivalent; additional education in administration or records management is a plus.
  • 1-2 years of experience in a clerical or administrative role, preferably in a filing or records management capacity.
  • Familiarity with office software and filing systems.
  • Strong attention to detail and organizational skills.
  • Excellent time management and prioritization abilities.
  • Proficiency in data entry and basic computer skills.
  • Ability to work independently and as part of a team.
  • Strong communication skills for interacting with staff and handling inquiries.

Conclusion

Using this template, hiring managers can easily create a comprehensive job description for a File Clerk that attracts qualified candidates. With Cleveri, our AI-driven candidate screening and video interviewing platform, you can streamline the hiring process, ensuring you find the right fit for your team quickly and efficiently. Our platform enhances candidate evaluation and simplifies the overall recruitment experience, allowing you to focus on what matters most: maintaining an organized and efficient filing system.