An Office Clerk is a critical support role in any organization, handling various administrative and clerical tasks to ensure smooth operations. From filing documents to managing correspondence, an Office Clerk helps maintain office efficiency and organization.

What is an Office Clerk?

An Office Clerk is responsible for performing general office duties, including filing, answering phones, managing correspondence, and supporting other administrative tasks. This role is key to ensuring that office operations run smoothly and that administrative work is completed efficiently. Office Clerks may also assist with scheduling, maintaining office supplies, and providing customer service to visitors and clients. Depending on the industry, the role can involve additional duties related to data entry or bookkeeping.

Office Clerk Responsibilities Include

  • Answering phone calls, directing inquiries, and taking messages
  • Managing and organizing office files, both paper and digital
  • Handling incoming and outgoing mail and packages
  • Assisting with scheduling appointments, meetings, and conferences
  • Maintaining office supply inventory and ordering new supplies as needed
  • Performing basic data entry and filing tasks
  • Assisting with clerical and administrative support for staff members
  • Greeting visitors, providing information, and ensuring a welcoming office environment
  • Coordinating with other departments to ensure timely completion of tasks
  • Performing basic bookkeeping tasks such as managing petty cash and invoices

Job Title: Office Clerk

Job Introduction

We are seeking a reliable and organized Office Clerk to join our team. The ideal candidate will have excellent organizational skills, a strong attention to detail, and the ability to multitask effectively. This role is essential in ensuring that administrative tasks are completed efficiently, and the office remains well-organized and functioning smoothly.

Responsibilities:

  • Answer phone calls, take messages, and direct inquiries to the appropriate team members.
  • Organize and maintain filing systems, ensuring easy access to documents.
  • Process incoming and outgoing mail and packages, distributing them to relevant departments.
  • Assist with scheduling meetings, appointments, and conferences.
  • Maintained office supplies, kept track of inventory, and placed orders as necessary.
  • Perform basic data entry tasks and ensure that information is accurately recorded.
  • Greet visitors, provide information, and direct them to the correct departments.
  • Provide general clerical support to staff members, assisting with tasks such as photocopying and document preparation.
  • Help with basic bookkeeping tasks, including invoice management and petty cash.

Requirements:

  • High school diploma or equivalent; additional administrative certification is a plus.
  • Previous experience in an office or administrative role is preferred but not required.
  • Strong organizational, communication, and time management skills. Proficiency in office software (MS Office Suite, Google Workspace).
  • Basic understanding of office operations, filing systems, and data entry. Ability to manage multiple tasks and handle office equipment.

Conclusion

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