Hiring a Payroll Accountant is essential for businesses that need to ensure timely and accurate payroll processing, tax compliance, and financial reporting. The Payroll Accountant plays a crucial role in overseeing all payroll functions, ensuring employees are paid correctly and on time while maintaining compliance with tax laws and regulations. With the increasing complexity of payroll systems and tax laws, this role has become more critical than ever.

What is a Payroll Accountant?

A Payroll Accountant is responsible for overseeing and managing payroll functions within an organization, ensuring that employees are paid accurately and on time. This role involves calculating wages, managing deductions, ensuring tax compliance, and generating payroll reports. Payroll Accountants also collaborate with HR and finance teams to maintain accurate employee records and resolve payroll discrepancies.

Payroll Accountant Responsibilities Include

  • Oversee the calculation and processing of employee salaries, wages, bonuses, commissions, and other compensation.
  • Ensure the accurate deduction and submission of federal, state, and local taxes, including income, Social Security, Medicare, and unemployment taxes.
  • Maintain accurate and up-to-date payroll records, including employee timesheets, pay stubs, tax forms, and other financial documents.
  • Reconcile payroll accounts to ensure that all payroll-related transactions are properly accounted for and discrepancies are resolved.
  • Administer payroll-related benefits such as health insurance, retirement plans, and paid time off (PTO), ensuring proper deductions and compliance.
  • Prepare payroll reports for management, HR, and finance teams, including payroll summaries, tax filings, and audit documentation.
  • Respond to employee inquiries regarding payroll, deductions, and benefits, and resolve issues promptly.
  • Stay current with payroll-related legislation and ensure company policies comply with applicable labor laws, tax regulations, and employment standards.

Job Title: Payroll Accountant

Job Introduction

We are looking for a skilled and detail-oriented Payroll Accountant to join our finance team. The ideal candidate will be responsible for managing all payroll functions, ensuring employees are paid accurately and on time, while also adhering to tax laws and compliance requirements. This position requires a strong understanding of payroll systems, tax regulations, and accounting principles. If you are a reliable, meticulous, and organized professional looking to contribute your expertise to a dynamic company, we encourage you to apply.

Responsibilities:

  • Process bi-weekly/monthly payroll for employees, ensuring that all wages, overtime, and deductions are accurately calculated.
  • Maintain payroll records, including tax filings, wage details, and employee benefit deductions.
  • Ensure compliance with federal, state, and local payroll tax regulations, and submit payroll taxes on time.
  • Manage and update employee payroll data, including personal information, tax withholdings, and direct deposit details.
  • Work closely with HR to ensure that employee benefits and compensations are correctly processed and reported.
  • Resolve any payroll discrepancies by investigating and correcting errors in payroll data.
  • Generate reports on payroll expenses and taxes for internal and external stakeholders, including management and auditors.
  • Assist in the preparation of year-end reports, including W-2 forms, 1099s, and other required tax filings.
  • Respond to employee inquiries regarding payroll issues, adjustments, and benefits.
  • Ensure the accuracy of payroll data when transitioning from timesheet submissions, leave records, and employee status changes.

Requirements:

  • Bachelor’s degree in Accounting, Finance, or a related field. Additional certifications in payroll processing (e.g., Certified Payroll Professional – CPP) are a plus.
  • 2+ years of experience in payroll accounting or a related field.
  • In-depth knowledge of payroll software and accounting systems (QuickBooks, ADP, Paychex, etc.).
  • Strong understanding of payroll tax laws, benefits administration, and compliance requirements.
  • High attention to detail and the ability to spot errors or discrepancies.
  • Strong analytical and problem-solving skills.
  • Excellent communication skills to address employee payroll inquiries effectively.
  • Ability to maintain confidentiality and handle sensitive payroll information with discretion.
  • Ability to work under pressure and meet deadlines, especially during payroll cycles and tax seasons.

Conclusion

Using GetCleveri’s AI-powered hiring platform makes it easy to find and hire the right Payroll Accountant for your organization. With AI-driven Candidate Screening, you can quickly filter through resumes to find qualified candidates who meet your specific requirements. Our Video Interviewing Platform allows you to assess each candidate’s experience, skills, and cultural fit, all while reducing the time and effort spent on interviews. By leveraging GetCleveri, you can streamline your hiring process, improve the quality of candidates, and make smarter decisions when selecting your Payroll Accountant.