Hiring an Accounts Payable Specialist is critical for any organization that needs to efficiently manage its financial transactions and ensure timely, accurate payments to vendors and suppliers. In today’s business environment, an Accounts Payable Specialist plays a key role in maintaining the financial health of the company by overseeing the accounts payable process, managing vendor relationships, and ensuring compliance with accounting standards.

What is an Accounts Payable Specialist?

An Accounts Payable Specialist is responsible for managing and processing all payments owed by the organization to external vendors, contractors, and suppliers. They ensure that all invoices are accurately recorded, processed in a timely manner, and comply with internal controls and company policies. The role requires a strong attention to detail, organizational skills, and knowledge of accounting principles and software.

Accounts Payable Specialist Responsibilities Include

  • Receive, review, and process vendor invoices, ensuring that all details are accurate and compliant with company policies.
  • Prepare payments for approval, ensuring payments are made according to agreed-upon terms and on time.
  • Communicate with vendors regarding payment terms, discrepancies, and any outstanding issues.
  • Perform monthly reconciliations of accounts payable balances, ensuring that all transactions are accurate and complete.
  • Accurately enter payment details into accounting software and maintain up-to-date records of accounts payable transactions.
  • Assist with reporting and tracking expenses to ensure that they align with budgetary constraints and policies.
  • Ensure compliance with tax laws and company policies related to payables, including the proper handling of tax-exempt and tax-inclusive invoices.
  • Provide necessary documentation and assistance during internal and external audits related to accounts payable.

Job Title: Accounts Payable Specialist

Job Introduction

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our growing finance team. As an Accounts Payable Specialist, you will play a key role in managing the company’s financial obligations to vendors and suppliers. You will work closely with other departments to ensure that invoices are processed efficiently and payments are made accurately and on time. If you are passionate about finance and looking to apply your accounting skills in a fast-paced environment, this role is ideal for you.

Responsibilities:

  • Review, process, and reconcile incoming vendor invoices and payment requests.
  • Prepare and process weekly/monthly payments to vendors, ensuring that payments are made in accordance with agreed-upon terms.
  • Coordinate with internal teams to resolve any discrepancies in billing or payments.
  • Maintain accurate records of all payables and ensure proper filing of invoices and payment documents.
  • Ensure compliance with company policies and accounting procedures when processing payments.
  • Assist in the preparation of financial reports related to accounts payable, including aging reports.
  • Work with vendors to resolve any issues or discrepancies related to outstanding invoices or payments.
  • Assist in year-end audits and provide documentation as required.
  • Support the finance team with ad-hoc tasks as needed.

Requirements:

  • Bachelor’s degree in Accounting, Finance, or a related field preferred. An associate degree or equivalent experience is acceptable.
  • 2+ years of experience in an accounts payable or accounting role.
  • Proficiency in accounting software (QuickBooks, SAP, or similar).
  • Strong knowledge of accounts payable processes and financial controls.
  • Excellent attention to detail and organizational skills.
  • Strong communication skills, both written and verbal.
  • Ability to work independently and manage time effectively.
  • Basic understanding of tax and compliance requirements related to accounts payable.
  • Ability to work under pressure and meet deadlines.

Conclusion

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